Transcript

How to Schedule a Web Conference in Microsoft Live Meeting Hi. Welcome to the Premiere Global Services tutorial on how to schedule a web conference in Microsoft Live Meeting. When you log in to Microsoft Live Meeting, you'll see the following screen called My Home. Right in the middle, you will see a list of any upcoming meetings you have scheduled. To schedule a new meeting, click the Schedule Meeting link located under the Meet section in the left hand navigation area. The Schedule Meeting page will appear. The red stars indicate required fields. In the first two boxes, you can enter email addresses for attendees and presenters you would like to invite to your web conference. If you have a large number of participants, put your own email address as an attendee. When you receive it, you can forward it to as many people as you like or include it in an Outlook meeting invitation. Next, enter a subject for your meeting and select the meeting date and time. Don't worry if your meeting lasts longer than you expect it. You will continue until you end the meeting. Using the Occurrence dropdown menu, you can choose to make the web conference a one-time meeting, a recurring meeting, or an ongoing meeting. If you choose ongoing, that means any presenter can start the meeting at anytime and you can use the same meeting link over and over without scheduling a new meeting. Below the meeting information area is a button called Meeting Options. More advanced options can be access by clicking it. Enable Telephone Conferencing is an important meeting option when using your Premiere Global Audio Conferencing account with Live Meeting. Above the Meeting Options button, you will see that the Enable Telephone Conferencing button is checked. It shows Premiere Global but you will want to set up your dial in numbers and pass codes. This is a step that you will only do once. Click the Meeting Options button and a new window will open. Click the audio link on the top right. In the appropriate boxes, enter in your toll free and toll numbers as well as moderator and participant pass codes. Click Set as Default so that all of your meetings will include this audio information and then click OK. The correct audio information now shows on the Schedule Meeting page. The last step is to create the meeting. You can either click Save or Send Invitations. If you choose Send Invitations, emails will be sent to the addresses you entered in the attendee and presenter boxes or you can just click Save to create the meeting without sending email invitations. To view your upcoming meetings, click on the My Home link. You can click right on the meeting subject to review or change your meeting details. Have a great conference and thanks for choosing Premiere Global Services.