Transcript

How to Schedule a Web Conference in WebEx Hi. Welcome to the Premiere Global Services tutorial on how to schedule a web conference in WebEx. Once you are logged in to your company's WebEx site, click Meeting Center from the top navigation bar to schedule a meeting. Note that your company's navigation bar might look a little different depending on what components of WebEx were purchased by your company, but all sites will have a Meeting Center tab. Click the Schedule a Meeting link found under the Host a Meeting section on the left navigation bar. The Schedule a Meeting screen will appear. Required fields are marked with a star. The default choice for scheduling a meeting is the quick scheduler. We'll cover the advanced scheduler a bit later. Now, enter the meeting topic. If you would like to require participants to enter a password to join your meeting, you can enter it here as well. This is optional. Next, select the date, time, and duration for your WebEx meeting. Don't worry if your meeting goes longer than you expect it. It will continue until you end the meeting. In the attendee box, you can enter the email address of people you would like to invite. If you have a large number of attendees, you can save time by sending the invitation to yourself and then forwarding it to the people you would like to attend as either an email or in an Outlook meeting request. Your Premiere Global ReadyConference or GlobalMeet audio account can be fully integrated with your WebEx meetings. The first time you schedule a meeting, you will need to enter your audio information. This will only need to be done once. To enter your audio information, click the Change Audio Option link and an Audio Options window will appear. Next, click the Add Teleconference Account button. Enter in your toll and toll-free numbers as well as moderator and participant passcodes then click OK. This information is available in your ReadyConference Plus or GlobalMeet confirmation email. If you don't have this information, call Reservations to have it sent to you. Your audio account information now shows as the default conference, which is what you want. Remember, you only have to do this one. Now, click OK. Finally, click the Schedule Meeting button and your meeting is scheduled. Click OK to close the window or click Edit to edit any details. If you click Add to My Calendar, an Outlook iCalendar entry will open, which you can then save. This is a great way to make sure your WebEx meeting time is scheduled on your calendar. Now, let's cover the advanced scheduler option which we mentioned earlier. When scheduling a meeting, the default option is the quick scheduler, which as you have seen allows you to schedule a meeting with just a few clicks. However, WebEx has a robust features set that you can utilize for any meeting. Click the advanced scheduler link when scheduling meetings to view these features. In addition to the standard meeting requirements such as meeting topic and date and time, you can create a registration component and modify detailed meeting options. Remember, you can always switch back to the quick scheduler at any time by clicking the quick scheduler link. To see a list of all of your scheduled meetings, click the My Meetings link on the left navigation bar in the Host a Meeting section. You can view them by day, week, or month. Click All Meetings to see a complete list. Here is the meeting I just scheduled. Have a great web conference and thanks for choosing Premiere Global Services.