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How to Keep Uninvited Guests Out of Your Online Meeting

The number of businesses using virtual meetings skyrocketed this year due to the COVID-19 pandemic. Naturally, as more and more people began to leverage video conferencing and webcasting software for personal, professional, and educational uses, companies and users alike became increasingly concerned about security features.

Securing web-based content is a challenge. Particularly when incorporating streaming
audio and video with various interactive elements. In April 2020, the FBI warned about “Zoombombing” or video conference hijackers. These situations arise when an uninvited guest enters the video call — more often than not, with malicious intent. Even with enhanced security features for video conferences and live streams, you should always follow these five key security tips to keep uninvited guests out of your virtual meetings:

1. Only Share Information With Invited Guests

Users who interrupt video meetings do so by finding the meeting information posted online. This typically happens to brands who host live interviews, events, or forums via a meeting software and post the meeting credentials on social media or a public forum.

Since this information is now public, anyone can easily find and abuse it.

To combat this, only share the video meeting information with those who you invite. If you’re hosting a live event, have participants register before receiving the video meeting logins or links. This reduces the chance of uninvited guests crashing the party.

2. Require a Password

To further enhance security, you can even add event password protection. Meaning, to gain entry to a virtual event a password would be required. You can also limit entry to authorized email addresses or domains only. For example, only an email address from your company’s email domain would be able to gain entry to the confidential town hall webcast.

3. Disable Participant or Viewer Settings

Within most video conferencing tools, hosts can disable guests’ audio, video, and screen sharing capabilities. Doing so gives the host control over the meeting and eliminates the possibility of interruptions.

Even if you’re hosting a private team meeting, it’s beneficial to enable these features for productivity purposes.

4. Limit Who Can Join the Meeting

Rather than hosting a public meeting where login information is readily available, limit your meetings to invited guests only.

You can use the “Lock Room” feature available on video conferencing tools. Locking the room prohibits anyone from entering the meeting once it has started — even if they have the credentials. This security feature ensures that no one enters the meeting once it has begun, whether intentionally or unintentionally.

5. Take Advantage of Waiting Rooms

Video conferencing software also offers a feature called “Waiting Room.”

When guests join the meeting, they are first put into a waiting room “outside” of the main event. The host then has control over who is allowed into the main meeting.

Host a Secure Virtual Meeting

Are you worried about uninvited guests interrupting your video meetings and broadcasts? PGi delivers security features to provide a seamless experience for all. Well, all those except unwanted intrusions!

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