Are You Hung Up About the Right Time to Host a Meeting?

In today’s information packed world, the timing of your message can mean everything. Want a Journalist’s attention? According to a recent Business Wire poll, Tuesday mornings are the optimal time to send a news release.

If you’ve just written a new blog post for your readers, try publishing on a Monday, Tuesday or Wednesday. According to Daily Blog Tips, these tend to be the best days for traffic.

Want to get retweeted? Try 4 p.m. ET on a Friday according to

With timing so relevant for these other mediums, it’s logical that there is also a best time to host meetings. According to, people are more willing to accept meeting invites at 3 p.m. on Tuesdays. But if you’re hosting with participants across times zones, don’t send that meeting request just yet. Use PGi’s Global Meeting Planner to synchronize meeting times across multiple time zones.

To use the Meeting Planner, simply select a country and city for the host and participant locations. Select “Add Location” to view the time locally. You can send a meeting request to yourself from the Meeting Planner and then use that request to invite participants.

So before you schedule a lunch meeting with someone down under, check PGi’s Global Meeting Planner.  At noon in Atlanta, it’s only 2 a.m. in Australia. That’s a perfect time for a “save the earth” Public Service Announcement but certainly not your meeting.

About Trisha Zimmerman

Trish Zimmerman, Senior Communications Manager, with more than 12 years experience. In addition to communicating with our employees and clients, I use surveys to gather information from our clients about their own conferencing experiences. With our their feedback, I work with our Service Quality Department to help Moderators use conferencing more effectively. To talk about your own experiences and how you can enhance your communications, please contact me at [email protected]

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