3 Tips for the Web Conferencing Novice

Thanks to advances in technology, it is now easier than ever for executives and employees to meet online, saving companies both time and money. Web conferencing is a tool accessible through phones, computers and tablets that incorporates video, audio and chat capabilities to make the process of web conferencing easier and more collaborative.

While web conferencing apps allow teams to easily work together, if it’s your first time using a web conferencing tool, it can be a little intimidating.  Whether you’re hosting a web conference or just attending, here are three tips to make sure you get the most out of your experience:

Practice and prepare: Before web conferencing, try and familiarize yourself with the application. If you’re a hands-on learner, take some time to explore the web conferencing tool you’ll be using and make sure you understand all of its capabilities. If you need further explanation on how to use the tool, check online for video tutorials.

While you’re exploring the technology, also test your web cam and audio to make sure you are seen and heard loud and clear. Don’t forget about your surroundings! For productive web conferencing free of distractions, meet in a well-lit, quiet place without excessive background noise.

Personalize: Some online meeting tools, like PGi’s iMeet®, allow for the capability to personalize your meeting through profile photos, social media accounts and short biographies. Take the time to check out these features, especially if you’re meeting with a group you have never met personally. Participants can learn more about you without having to deal with icebreakers before your web conference begins.

Participate and engage: During web conferencing, it can be far too easy to become distracted with multitasking. If you’re hosting the web conference, try and engage your participants by creating user polls or hosting Q&A’s during certain intervals throughout. As a guest, you can demonstrate your attentiveness by engaging and participating in your web conference by using features like online chat or simply turning your web cam on.

Using a web conferencing tool to meet with your team or business partners is typically much more convenient and cost-effective than meeting in-person. If you’re ready to take advantage of a web conferencing solution, sign up for a free 30-day trial of PGi’s GlobalMeet® and use the above tips to make the most of your next web conferencing experience.

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About Andrea D.

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