End-of-Year Town Hall Best Practices

As the fourth quarter wraps, your enterprise might be planning an end-of-year company meeting or town hall. Here are some tactics you can use to empower and engage your workers:

Present Information in an Engaging Way

There’s nothing employees dread more than dull presentations. Make the meeting upbeat and high energy so none of your workers start nodding off. There are ways to make fiscal matters and data insight interesting and worthy of attention. Use some fun graphics in your visual presentation to keep the group engaged. Present tough subject matter in a user-friendly way. For instance, when the Chief Technology Officer speaks, they should address their achievements and goals in language that anyone, not just tech experts, can understand. It’s a meeting for the whole company, so speakers should make sure all employees know what is going on all around the enterprise.

Provide Goals for Next Year

Whether you hit the quota for this year or not, you should always be looking forward. At the end of your meeting, offer goals you’d like the enterprise to hit in the future. However, it’s not enough to just throw numbers at employees and expect to hit them. You’ll need to offer ways that employees can improve their work. You can gather this information from team leaders or through market research.

Award Above-and-Beyond Workers

Even the most self-motivated employees enjoy some incentive. Have managers select a few employees to receive awards based on their hard work. These might be useful items, like gift cards, or quirky objects, like little trophies. According to a survey by Globoforce, 89 percent of HR leaders said an employee recognition program improves workers’ experience. As a result, happy employees can lead to lower turnover rates and even higher productivity.

Use Accessible Technology

Barco found that 41 percent of employees feel that poor technology has negatively affected their engagement in meetings. In order to run a useful end-of-year town hall, you will need to make the meeting available to remote employees. If you don’t include your out-of-office employees, you might keep them from learning about the enterprise’s fourth-quarter outlook. You might also isolate your remote workers, making them feel like they aren’t part of the team. This means you will need to employ user-friendly webcasting technology. That way, remote workers and other employees who are out of the office can replay and watch the meeting on their own. Rely on collaboration and webcasting tools that are easy to use, so remote workers can tune in to any meeting.

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