Reasons Why an Online Meeting Is Better Than an Email

Three Reasons Why an Online Meeting Is Better Than an Email

We’ve all heard the business adage, “Never hold a meeting for something that could have been solved in an email.”

While this saying is true for most aspects of business, other situations require non-verbal communication which only a meeting can provide. For businesses working virtually, online meetings solve this communication problem.

Take a look at these three convincing reasons why online meetings function far better than an email, especially for remote teams.

1. Better Clarity for Better Business Performance

Harvard Business Review study discovered that a face-to-face request or interaction is 34 times more effective than an email. Participants were more likely to complete the request when asked face-to-face than over an email.

For businesses, this concept rings true as well. Face-to-face interactions provide individuals with more clarity about the task or project at hand, which, in turn, leads to better business performance overall.

While written communication is a critical business skill, it is still up for interpretation from the recipient. Attempting to communicate vital project details via an email can cause confusion, even when clearly written out.

Reduce the potential for miscommunication by pairing project details with an online meeting to confirm everyone’s understanding of the assigned tasks.

2. Online Meetings Save Time

Today’s office worker spends a large chunk of their day responding to emails. We can all agree that time would be better spent completing projects, finding solutions, and contributing to other areas of the business.

An online meeting can communicate pertinent details in less time than it takes to respond to an email!

With more time on their hands, your team can focus on their work and enjoy greater productivity overall.

3. Communicate Pertinent Info to a Large Audience at Once

Mass emails are often used to distribute company-wide information. However, these emails also tend to be jam-packed with information, causing employees to spend time comprehending it fully.

Instead, send a company-wide email instructing employees to watch an on-demand webcast detailing the information or news.

Webcast meetings can be streamed live or on-demand, whatever works best for your company. Webcasts also include a variety of features from polls to chatrooms, designed to keep your employees engaged in the meeting.

Save your employees’ time and focus by converting your company emails into engaging online meetings and webcasts with GlobalMeet from PGi. Your team’s productivity will thank you!

About Jamison B.

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