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The Advantages and Disadvantages of Virtual Meetings

Think online meetings are a fad or novelty? Then you’re missing out on major benefits that this growing business trend offers.

Benefits of Virtual Meetings

Three of the biggest benefits of virtual meetings are time, cost savings and increased productivity.

The capabilities to support large meetings and online events allow you to communicate with huge, dispersed groups for a variety of functions — sales presentations, benefits communications, employee training and much more. Plus, the ability to record your meetings expands your reach even further with on-demand participation.

You’ll say sayonara to conference room reservations, airline tickets, hotel fees and event space expenses, but you can still connect with your team on the road when you have to travel.

If a virtual meeting was a superhero, productivity would be its power. Without all the planning, costs and travel involved, you can meet, collaborate and communicate even more with teammates, customers, external agencies and partners.

Using this simple and efficient tool, you can make decisions and deliver information faster, speeding up project completion. The mobility supported by virtual meeting software eliminates the need to reschedule or delay meetings, as well, and also supports productive workstyles like flex work and telecommuting (and increased flexibility and work options, in turn, promotes engagement and productivity).

As opposed to other ways to communicate across a distance (like conference calls or email), virtual meetings facilitate more engaging conversations and personal connections with the use of video.

Option or Necessity?

The debate on whether online or in-person meetings wages on, as business professionals realize that some of the benefits of meeting in person still outweigh the benefits of meeting online in certain situations.

However, virtual meetings are quickly evolving beyond a “nice to have” option into a necessity for the virtual workplace of the future.

Worker mobility may still be a perk for some, but not for long. By 2020, more than half of the workforce will operate remotely, according to a survey at the London Business School’s Global Leadership Summit.

Virtual meetings also support our rapidly evolving business world of global operations, instant access and connectivity.

Businesses will continue being outsourced and off-shored, making virtual communication not only practical but also essential to cost-efficient operations. And virtual meetings also deliver the fast, efficient information stream that both consumers and workers have come to expect.

Easier to use than ever, virtual meetings are integrated into daily workflows and have a permanent place among worker productivity tools.

Ready to learn more about how virtual meetings can benefit your bottom line? Check out PGi’s blog on virtual meetings now.

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