Business Etiquette Tips for Conference Calls for Travelers

Submitted by: PGi Blogger

By Katherine Youngblood, PGi Marketing Manager

All of us have at one point in our careers had to join a meeting while on the road. Whether it is en route to the airport or on the way to a doctor’s office, juggling phones and call-in numbers can certainly be a challenge. We decided to ask some of PGi’s key customer “road warriors” what tricks and tips they had for joining conference calls and working productively when not in the office.

Here are some obvious and not so obvious tips:

1. Mute is king
Use hands free technology, make sure your battery is fully charged on your phone and computer, and have easy access to notes or resources you need for the call. But most importantly, have your hand ready on the mute button if background disturbances arise.

2. Autodial
Use the “autodial” feature so you can easily dial into a conference from your mobile phone. Fellow blogger Stacy Tenenbaum recently explained how to use this valuable feature. Click here to read her blog entry.

3. Hibernate
Keep your computer in hibernate when not in use. This way you can quickly turn on your computer when you need to.

4. Do not disturb
Put the “do not disturb” sign on the door when attending or hosting a call in a hotel room.

5. Keep a record
Never take notes while driving, instead record your calls by pressing *22 so you can go back and capture important elements of the conference.

6. Login early
Login to a web conference early. This way you can troubleshoot should you have any connectivity issues and upload documents to prior to web conferences.

7. Full disclosure
Provide full disclosure that you are on the road. This will set the expectation that something unexpected may happen and allow you to RELAX!

To read more tips and join the meeting conversation, visit us on the PGiBlog, where you can find this article and so much more!