Online collaboration solutions often make the top lists of tools for telecommuters, but collaboration software isn’t just for virtual teams. Its project management capabilities benefit anyone handling high-volume collaboration and swapping document revisions with more than a handful of stakeholders.
In fact, your team sitting right beside you probably needs a better way to collaborate. Here’s why you should toss your old tools for a slick, shiny, new solution.
Your In-Office Team Needs Collaboration Software, Too
Your team’s always tasked to churn faster results, despite the complicated web of deadlines, documents, revisions and approvals behind teamwork. This is true for all teams, and it doesn’t matter if you’re in the office or remote.
However, you probably rely on what’s cheap or what’s always been used to get it all done. Although it may suffice, the technology you’re using makes your teamwork and project management a slower, choppier process than it should be.
On the other hand, collaboration software:
- Centralizes and archives documents, updates and revisions within a simple interface, saving you time searching.
- Accelerates teamwork by allowing you to turn your routines and project roles into automated workflows, so you’ll rarely have to hound your co-worker about their piece of the pie.
- Turns workspace activity into reports and real-time overviews to quickly oversee your project’s status.
Because all of these functions and more—file sharing, messaging, scheduling meetings, project management—exist in one place, you no longer need to switch applications to locate different assets and updates for the same project. Plus, it’s all easy to set up and access from anywhere to connect and collaborate on the fly.
Get Better Control of all the Cooks in Your Kitchen
Collaboration software’s also becoming a necessity to efficient cross-functional and external collaboration. Like most companies, yours is likely becoming more internally integrated, forming partnerships across departments and roles, as well as increasing contact and collaboration with clients.
To better control your content and communication, team workspaces within collaboration software separate your partner and client projects into separate spaces (or communities). This way, you control what each user views while providing unfettered, real-time access to the content they have a stake in.
Beyond better project management, this type of software provides a plethora of ways for teams to communicate better than ever. Learn more about how collaboration software connects teams now at PGi, or request a demo now of PGi’s powerful collaboration solution.