How to Get the Most out of Virtual Meetings

Submitted by: Andrea Duke

Working remote may be a leisure for some, but according to a survey done by the London Business School, more than half of the workforce will be working remote by 2020, meaning virtual meetings will become the norm for conducting business.

Virtual meetings are practical, cost-effective and essential for businesses as remote work continues to rise in popularity. And getting the most out of virtual meeting experiences is crucial for hosting productive assemblies. Check out these features that will help you get the most out of your next virtual meeting:

Audio: Audio is a key element to any virtual meeting. Having clear audio through a virtual meeting application is crucial for communication purposes, and it also helps cut costs. If you’re using a VoIP calling feature, instead of relying on PSTN (public switched telephone network), you’ll be able to cut carrier costs on both domestic and international calls.

Video: Oftentimes virtual meetings rely heavily on video. Why? Because non-verbal cues through webcams are crucial to truly understanding each other. From eye contact and facial expressions to how someone is dressed, these cues establish a type of communication that we would otherwise miss with just audio conferencing. Video also keeps meeting attendees engaged, prevents multitasking, and keeps the whole team connected throughout the meeting.

Document Sharing: Leverage the power of document sharing to collaborate in real-time. Document sharing within a virtual meeting can give attendees access to files like meeting agendas or hand-outs relevant to the meeting. They can also upload and share documents with all those attending the virtual meeting.

Chat: Use a live-chat feature to encourage engagement among those participating in your virtual meeting. Share ideas and ask questions for all participants to see, without interrupting the audio during the meeting.

Note Taking: Note taking, available on virtual meeting tools like PGi’s iMeet®, allows anyone participating in the meeting to start a virtual notepad. You can take notes on the meeting, write reminders for a follow up and create to-do lists for the group.

Recording and Share: Just like a DVR that records your favorite shows at home, virtual meetings can also be recorded, depending on your software. Virtual meeting solutions like iMeet allow users to record and send the meeting through a URL. All video, audio, document sharing, chats and note taking are recorded so no one misses anything important.

As remote work becomes more popular, virtual meetings will evolve from being a tool that’s “nice to have” to a necessity for everyday business practice. Ready to make the most of your next virtual meeting? Try PGi’s iMeet, free for 30 days, to take advantage of all of the features mentioned above.

Can’t get enough information on remote and telework? Check out PGi’s second annual Global Telework Survey. You’ll get insights about trends and perceptions of telework around the globe.

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