How to Use Presentation Tools During Virtual Meetings

Submitted by: Ashley Speagle

Working with your team in the same place and at the same time is becoming more and more like winning the lottery. PGi’s 2015 Global Telework Survey revealed that roughly 79 percent of knowledge workers now work outside the office, and remote teams are more common than ever.

Yet, businesses drive innovation, productivity and growth most when teams come together to collaborate, and email just doesn’t cut it. Virtual meetings, on the other hand, help remote teams build better relationships and speed up projects—if you keep them engaged.

Luckily, the best software for virtual meetings includes presentation tools you can use to foster active participation and keep multitasking at bay. Here are five ways to use presentation tools during virtual meetings to keep your remote teammates on their toes:

  1. Get on video. Because 60-80 percent of communication is nonverbal, being able to see and hear each other is vital for making the connections needed to establish trust and encourage collaboration. Using today’s simple and personal video conferencing tools, like iMeet®, turn on your webcams so that you can turn voice-only calls into a productive, face-to-face experience.
  2. Share your screen. Instead of sending slide decks ahead of time, ensure your teammates pay attention by going it through live using your screen sharing feature. You can also use screen sharing to train teammates on new technology and processes.
  3. Show a video. Don’t limit your presentations to text and static images only. Liven them up by showing videos. Videos can serve as fun breaks in a presentation, help turn your presentation into a story and better illustrate complex ideas. Just store and pull up the video from your file library or enter the web video link to share it during virtual meetings.
  4. Listen with live chat. Great presentations aren’t just one-way communication. Let your remote team ask questions and post comments without interrupting your presentation using live chat. Besides creating a more interactive presentation, live chat also helps you gauge how well your team understands what you’re saying so you can adjust your presentation in real time.
  5. Keep the conversation going. All of your presentations can live on even after virtual meetings to keep the ball rolling and build ongoing conversations. Record and share your presentation through a URL with action items via email, or post the recording to your team workspace so teammates can review it and follow up on questions.

Learn More: