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The IT Leader’s Guide to Collaboration Huddle Rooms

There are several new realities to which organizations must respond. These realities hold no bias. They impact companies from all around the world and across industries. And they all are driven by one thing: technology.

The telecommuting phenomenon has spread worldwide, with 70 percent of professionals working remotely at least one day a week, and 53 percent working remotely for at least half of the week. Although employees are no longer forced to travel to headquarters or local offices to complete tasks — eliminating costly trips and even long, stressful commutes — employees still crave face-to-face interaction and collaboration.

Huddle rooms help teams spark collaboration and foster candor that is sometimes difficult to achieve when employees are disconnected. And technology is what augments the huddle room experience.

What exactly is a huddle room?

It’s easy to see the term “huddle room” and imagine a small space brimming with people chatting and sharing ideas. But thanks to technology, it has become so much more than that.

TechTarget defines huddle rooms as: “Small and private meeting areas, typically seating three to six people and equipped with teleconferencing and collaboration technologies.”

Huddle rooms give employees the power and flexibility to meet on their terms — and employers the ability to improve efficiencies and streamline costs. Rather than spending thousands of dollars flying out employees for important team or client meetings, organizations can invest in technology to equip their huddle rooms with all of the features and capabilities required to have a stellar collaborative experience.

Of course, companies may have more than one huddle room in their offices, depending on the size of their business and number of employees who commute daily and who may only travel to the office for important meetings. A company could also decide to have larger-capacity conference rooms and boardrooms function in the same manner, so remote team members can connect to larger meetings — even company-wide discussions.

Video conferencing: The linchpin to successful huddle rooms
Video conferencing is a critical ingredient for great huddle room experiences. It enables team members to have face-to-face conversations that encourage better listening, more valuable conversations and more productive collaboration.

Video conferencing technology connects a multitude of endpoints and software that further augment the experience, including:

  • Collaboration platforms
  • White boarding technology
  • Display screens of various sizes

Companies use a variety of terms for video conferencing technology, such as video room connector, video teleconferencing and standards-based conferencing, At the core is software-based video room systems or endpoints with internet connection and a multi-point control unit (MCU) or bridge for multi-point conferencing.

Regardless of preferred terminology, video conferencing transforms the typical small conference room into a digitally powered huddle room that inspires creativity and supports more seamless and secure information sharing. As a result, team members from all around the world can communicate and collaborate as if they were sitting in the same room.

GlobalMeet provides video room connections to support modern teams — and empower IT

Video conferencing technology is the foundational technology that supports huddle rooms, the employees who use them and those who log in from afar. And now, GlobalMeet® is working to help organizations of all sizes bring their huddle rooms to life so they can support “any-to-any” collaboration.

The new video room connector within GlobalMeet was designed to empower teams and IT by:

  • Integrating seamlessly with the GlobalMeet platform
  • Supporting legacy and new standards-based video room systems, ultimately lowering IT costs
  • Allowing integration with emerging huddle rooms
  • Easily supporting future integrations with other collaboration solutions

Are you ready to get your huddle room up and running? Learn more about VRC from GlobalMeet.