Utilize Collaboration Tools to Make Virtual Meetings More Productive

Submitted by: Lorna Love

Meetings are supposed to empower a workplace by enabling the flow of information. Most offices have several conference rooms where people can meet with others or share presentations. These rooms are only convenient if your workforce is all in one location and spends most of their time in the office. This is not typical of today’s work environment. This is when conferencing and collaboration tools come in handy and help bridge the gaps that might have previously been detrimental to productivity.

In today’s world, so many businesses have global offices or work with international clients. This often makes in-person meetings impractical or impossible. Conference calls are adequate solutions to this problem. But why settle for something that’s adequate when a simple addition of easy-to-use collaboration tools can provide a significantly higher quality experience?

Online collaboration tools, including voice, video and presentation tools allow for a more efficient flow of information. This allows your employees to work smarter, faster and get more done. 

What to Look For in a Collaboration Platform

When deciding on which collaboration platform to use, there are a number of factors to consider:

  • Cost of implementation and operation
  • Cross platform compatibility
  • Audio/video/file sharing integration
  • Calendar/scheduling software integration
  • Ease of use

An important part of any technological solution is how much it is going to cost your company to set up and run. Ideally, you’ll want to find a solution that works with your existing infrastructure and doesn’t require a team of technicians to keep it running. Many cloud solutions require no set-up or maintenance costs.

It’s also important to consider how much training will be necessary. Look for meeting tools that work on multiple devices and in most internet browsers. You’ll also want a collaboration solution that integrates with the calendar and scheduling software you are already using. Likewise, it should combine voice, video and presentation based conferencing seamlessly.

When evaluating a solution, consider your functionality needs and prioritize them alongside other considerations—such as cost. This will help you find the solution that delivers the best overall value to your organization. In most cases, an intuitive, easy-to-use interface is a must.

Online meeting tools like iMeet and GlobalMeet have all of these features and more. Both products allow you to instantly meet face-to-face and will leave a lasting impression on your colleagues and clients.

Would you like to learn more about what features you should look for when selecting a collaboration tool for your business? Download our free whitepaper: The IT Buyer’s Guide to Web Conferencing.